Introduction

This Guidelines is developed in accordance with relevant rules of the Shanghai International Energy Exchange (the “Exchange”) to regulate large trader position reporting and to ensure the smooth running of day-to-day administration of the reporting regime.

Processes Involved

The following four types of market participants are required to submit large trader position reports: Members, Overseas Special Participants, Overseas Intermediaries, and Clients. Any Member, Overseas Special Participant, Overseas Intermediary, or Client that meets the reporting threshold of the Exchange must upload the reporting form and trade settlement statements through the Member Service System.

Points to Note

Time of submission: Any Member, Overseas Special Participant, Overseas Intermediary, or Client that meets the reporting threshold should upload the report through the Member Service System by 15:00 of the following trading day.
Format of submission: The report should be completed on the same page that trade settlement statements are uploaded. Scanned documents should be in PDF format.

Process Details

Overview of large trader position reporting
(1) Members, Overseas Special Participants, and Overseas Intermediaries
Members and Overseas Special Participants that meet the reporting threshold should submit the large trader position report and relevant materials directly to the Exchange via the Member Service System. An Overseas Intermediary also submits the report and materials via the Member Service System, provided that the report should first be confirmed by the Futures Firm Member or Overseas Special Brokerage Participant engaged by the Overseas Intermediary before being sent to the Exchange via the Member Service System.
To facilitate future examinations, Members, Overseas Special Participants, and Overseas Intermediaries should retain all large trader position reports and relevant materials bearing their official seals or signatures; Futures Firm Members and Overseas Special Brokerage Participants should print out and either sign or stamp their official seals on all large trader position reports submitted by Overseas Intermediaries through the Member Service System.
(2) Clients
Futures Firm Members, Overseas Special Brokerage Participants, and Overseas Intermediaries are required to upload any Client-confirmed large trader position reports and relevant materials to the Member Service System. After receiving a large trader position report submitted by an Overseas Intermediary for its Client through the Member Service System, the relevant Futures Firm Member and Overseas Special Brokerage Participant should promptly confirm and submit the report to the Exchange via the Member Service System.
To facilitate future examinations, Futures Firm Members, Overseas Special Brokerage Participants, and Overseas Intermediaries are required to retain evidential documents including recordings of notification calls and notification emails to Clients as well as relevant materials furnished by Clients; Futures Firm Members and Overseas Special Brokerage Participants are required to print out and either sign or stamp their official seals on all large trader position reports submitted by Overseas Intermediaries for their Clients.